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Information for LOT students

LOT credits

You can get 1 ECTS for participating in EMLAR XVI. To receive this credit, you will need to participate in all sessions (that is, you need to attend three tutorials and all lectures). After each session, you have to collect a signature on your attendance sheet at the registration desk.

Please note that we at EMLAR are not responsible for giving the LOT credit. We simply inform LOT who participated in all sessions, and then they give the credit. For questions concerning LOT credits, please contact your local coordinator or the LOT office (lot@uva.nl).

Travel costs

RM and PhD students affiliated with a LOT institute other than Utrecht University can apply for reimbursement of travel costs with LOT within 8 weeks after EMLAR has taken place. The maximum amount that LOT will reimburse is three second-class return tickets from the city where your institute is located (i.e. regardless of your residence) to Utrecht. If students live/are staying closer to Utrecht, LOT will cover the travel costs of the shorter trips. In principle, LOT only covers the cost of travelling by public transport.

Accommodation costs

RM and PhD students affiliated with the University of Groningen (RUG), located more than a 1.5 hours travel from Utrecht, can also apply for compensation of accommodation costs with LOT within 8 weeks after EMLAR to a maximum of 50 euros in total.

N.B. Participants from UGent and KU Leuven cannot apply for reimbursement of travel or accommodation costs.

How to claim your costs

In order to claim your costs from LOT, please fill in the expense claim form. The cost centre or WBS-element is R.2026.0024.02; name contact: Janacy van Duijn Genet; phone contact: 020-5252461. Please make sure that you use only one currency. Please note that proof of payment is required. If you have a PDF overview of your travel or accommodation costs, you can add this to the form digitally. If you only have paper tickets, please scan them and add the scan to the form. Be sure to keep the original tickets until the amount has been transferred to your bank account. If you apply for reimbursement later than 8 weeks after EMLAR, LOT cannot reimburse your costs.