Welcome to the Frequently Asked Questions. If you cannot find the answer to your question here, please contact us at GW.TLC.EMLAR2020@uu.nl.
1) Which tutorials will take place during which session?
The schedule for the tutorials will be announced after registration is closed.
2) When do I know for which tutorials I have been placed?
As soon as the registration deadline has passed, we will try to place everyone according to their preferences. You will receive further information once this happens.
3) Is there a participation fee?
There are three categories of fees:
- Members of the Utrecht Institute of Linguistics (UiL OTS) (including students of the RMA Linguistics at Utrecht University) and other members of the Landelijke Onderzoeksschool Taalwetenschap (LOT) do not pay anything. Please indicate on the registration form whether you are a member of UiL OTS or LOT, as LOT pays €50 for each LOT participant (if you are both, please register as a member of UiL OTS).
- Students and staff members of Utrecht University (other than UiL OTS) pay €50.
- All other participants pay €100 including dinner.
Members of UiL OTS, LOT, or UU have to pay €25 if they wish to attend the workshop dinner. For other participants, the dinner is included in the fee.
4) Can I get LOT credits for participating in EMLAR?
You can get 1 ECTS for participating in EMLAR XVI. To receive this credit, you will need to participate in all sessions (that is, you need to attend three tutorials and all lectures). After each session, you have to collect a signature on your attendance sheet at the registration desk.
Please note that we at EMLAR are not responsible for giving the LOT credit. We simply inform LOT who participated in all sessions, and then they give the credit. For questions concerning LOT credits, please contact your local coordinator or the LOT office (email@example.com).
5) Can a LOT student reimburse travel and/or accommodation costs?
RM and PhD students affiliated with a LOT institute other than Utrecht University can apply for reimbursement of travel costs with LOT within 8 weeks after EMLAR has taken place. The maximum amount that LOT will reimburse is three second-class return tickets from the city where your institute is located (i.e. regardless of your residence) to Utrecht. If students live/are staying closer to Utrecht, LOT will cover the travel costs of the shorter trips. In principle, LOT only covers the cost of travelling by public transport.
RM and PhD students affiliated with the University of Groningen (RUG), located more than a 1.5 hours travel from Utrecht, can also apply for compensation of accommodation costs with LOT within 8 weeks after EMLAR to a maximum of 50 euros in total.
N.B. Participants from UGent and KU Leuven cannot apply for reimbursement of travel or accommodation costs.
How to claim your costs
In order to claim your costs from LOT, please fill in the expense claim form. The cost centre or WBS-element is R.2026.0024.02; name contact: Janacy van Duijn Genet; phone contact: 020-5252461. Please make sure that you use only one currency. Please note that proof of payment is required. If you have a PDF overview of your travel or accommodation costs, you can add this to the form digitally. If you only have paper tickets, please scan them and add the scan to the form. Be sure to keep the original tickets until the amount has been transferred to your bank account. If you apply for reimbursement later than 8 weeks after EMLAR, LOT cannot reimburse your costs.
6) Concerns regarding the coronavirus
Because of the (inter)national developments with regards to the corona virus (COVID-19), we deem it irresponsible to proceed with EMLAR 2020 and we regret to inform you that EMLAR XVI 2020 will be cancelled.
Everyone who signed up will receive a refund of their registration fee and, if applicable, dinner costs. We need some time to arrange this, so please be patient with us. The money will be returned to the bank account it was sent from.
We sincerely hope those who arranged traveling and/or overnight stays will be able to get a full refund. We cannot offer a refund for those costs, but please let us know if you run into any problems in this area; we will try to help out where possible.
If you have any more questions, do not hesitate to send us an email (GW.TLC.EMLAR2020@uu.nl). We will try to reply as soon as possible.