Welcome to the Frequently Asked Questions. If you cannot find the answer to your question here, please contact us at firstname.lastname@example.org.
1) Which tutorials will take place during which session?
The schedule for the tutorials will be announced after registration is closed.
2) When do I know for which tutorials I have been placed?
As soon as the registration deadline has passed, we will try to place everyone according to their preferences. You will receive further information once this happens.
3) Is there a participation fee?
There are two categories of fees:
- Members of the Utrecht Institute of Linguistics (UiL OTS) (including students of the RMA Linguistics at Utrecht University) and other members of the Landelijke Onderzoeksschool Taalwetenschap (LOT) do not pay anything. Please indicate on the registration form whether you are a member of UiL OTS or LOT, as LOT pays €30 for each LOT participant (if you are both, please register as a member of UiL OTS).
- All other participants, including students and staff members of Utrecht University (other than UiL OTS) pay €30.
4) Can I get LOT credits for participating in EMLAR?
You can get 1 ECTS for participating in EMLAR XVII. To receive this credit, you will need to participate in all sessions (that is, you need to attend four tutorials and all lectures). We will take attendance throughout EMLAR.
Please note that we at EMLAR are not responsible for giving the LOT credit. We simply inform LOT who participated in all sessions, and then they give the credit. For questions concerning LOT credits, please contact your local coordinator or the LOT office (email@example.com).
5) Can a LOT student reimburse travel and/or accommodation costs?
RM and PhD students affiliated with a LOT institute other than Utrecht University can apply for reimbursement of travel costs with LOT within 8 weeks after EMLAR has taken place. The maximum amount that LOT will reimburse is three second-class return tickets from the city where your institute is located (i.e. regardless of your residence) to Utrecht. If students live/are staying closer to Utrecht, LOT will cover the travel costs of the shorter trips. In principle, LOT only covers the cost of travelling by public transport.
RM and PhD students affiliated with the University of Groningen (RUG), located more than a 1.5 hours travel from Utrecht, can also apply for compensation of accommodation costs with LOT within 8 weeks after EMLAR to a maximum of 50 euros in total.
N.B. Participants from UGent and KU Leuven cannot apply for reimbursement of travel or accommodation costs.
How to claim your costs
In order to claim your costs from LOT, please fill in the expense claim form. The cost centre or WBS-element is R.2026.0024.02; name contact: Janacy van Duijn Genet; phone contact: 020-5252461. Please make sure that you use only one currency. Please note that proof of payment is required. If you have a PDF overview of your travel or accommodation costs, you can add this to the form digitally. If you only have paper tickets, please scan them and add the scan to the form. Be sure to keep the original tickets until the amount has been transferred to your bank account. If you apply for reimbursement later than 8 weeks after EMLAR, LOT cannot reimburse your costs.
6) Concerns regarding the coronavirus
Because of the (inter)national developments with regards to the coronavirus (COVID-19), we will host EMLAR 2021 online. In case the measures will be partially lifted, allowing us to host EMLAR on site, we will host a hybrid form of EMLAR. Further information will be provided in due time.
7) Cancellation guidelines
Registration fees can be fully refunded if you cancel before 15 March 2021 23:59 (GMT+2). If you cancel after this date, unfortunately, there will be no refund. If the organizers of EMLAR cancel the workshop at any time, registration fees will be fully refunded.
The refunding process takes some time, so please be patient with us. The money will be returned to the bank account it was sent from.
If you have any more questions, do not hesitate to send us an email (firstname.lastname@example.org). We will try to reply as soon as possible.